Administrative and Marketing Coordinator

Location: Edmonton

Wade Consulting Inc. (WADE) offers expertise in building envelope engineering, structural engineering, and roof consulting. We work collaboratively with owners, developers, architects, and builders to design new buildings, assess existing buildings, and provide building rehabilitation that ensures long-term value and durability for our clients while meeting the performance requirements of our constantly evolving building codes.

the opportunity

WADE is looking for an Administrative and Marketing Coordinator to join our growing team. This is an in-person position located in our Edmonton office. The people who make up the WADE team are the core of our business - dedicated, engaged team members who are driven to solve problems and identify solutions for our clients. We seek to empower our team in the pursuit of serving our clients with engineering solutions. We provide our team with meaningful and exciting careers in a fast-growing environment.

 Key Responsibilities

  • Create new projects in company databases and standardized project folder structures

  • Update project and proposal templates (addresses, staff photos, and bios)

  • Support proposal preparation tasks, including formatting staff resumes for consistency

  • Assist with proposal preparation

  • Manage social media accounts

  • Assist with coordination of firm sponsorships and participation in events (e.g., golf tournaments, tradeshows)

  • Manage client documents e.g. drawings, surveys

  • Create occupant surveys and compile results for projects

  • Schedule site access for staff attending residential or client locations

  • Manage safety equipment and staff training

  • Maintain equipment inventories and tracking records

  • Maintain organized digital records and templates

  • Maintain recycling programs (bottle recycling, coffee pod recycling)

  • Provide general coordination and administrative support as needed

Educations and Skills:

  • Post-secondary education in administration, business, marketing, or a related field (or equivalent experience)

  • 0–3 years of experience in an administrative, coordination, or support role preferred

  • Strong organizational skills and attention to detail

  • Comfortable working with multiple systems and tracking tools

  • Proficiency with Microsoft Office (Word, Excel, Outlook)

  • Clear written and verbal communication skills

  • Ability to manage priorities and shift between tasks as needed

Candidate profile

  • Demonstrates effective communication skills – both written and verbal.

  • Self-motivated, fast learner with the desire to continually learn and grow.

  • Ability to handle multiple tasks in a fast-paced, deliverable-based environment

  • Comfortable dealing with clients and contractors on an as-needed basis. 

  • Readily able to assume responsibility, work independently, and be a team player.

  • Inquisitive, clear thinker, who can determine what is required and draw rational conclusions from the information available.

  • Hard worker, ready to assume responsibility quickly and have fun at the same time.

Working with wade

  • We understand the importance of a work-life balance and offer a flexible work environment to help you manage that balance.

  • Your health and safety are important to us.

  • You do work that has meaning. Our projects impact the longevity of buildings where people live and do business, right here in Alberta.

  • All levels of management and staff work together in a collaborative environment to help each other grow and succeed.

  • We work hard and have fun. Throughout the year, we have various social events, group lunches, birthday treats, and team-building activities. Have a fun idea – let us know!

  • We are a small team which means your voice is heard and matters. We welcome a diversity of ideas, backgrounds, and experiences to help us grow, address our challenges, and unlock innovative solutions.

  • We provide competitive salary and benefits

How to Apply

To apply for this position, send your resume and cover letter to careers@wadeconsulting.ca. We thank all candidates for their interest, however only those selected for an interview will be contacted. No phone calls, please.

Job Type: Full-time, permanent

Salary Range: $40,000 – $45,000

Schedule: Monday to Friday, 37.5 hrs/week

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